On-screen quick report

To view table based reports of your accounting data, use the Accounts->Search Accounts screen. There are a number of options at the top of the page that allow you to display a certain set of results.

Accounts dashboard

The accounting dashboard will give you an overview of your company financials; a summary Balance Sheet, Profit and Loss, and an approximate cashflow forecast based on sales invoices raised vs purchase invoices received.

Balance sheet

For a full balance sheet, use the options from the left hand accounting menu or the main Accounts->Reports menu item. 

Profit and Loss

For a detailed Profit and Loss (P&L) report, use the options from the left menu or the main Accounts->Reports menu. You can choose to view a P&L for any period, but bear in mind the following:

If you are not using the Cost of Goods Sold method and you are selling stock items then you can only show an accurate P&L for periods where you have entered opening and closing stock values. Typically these should be entered at the start of each month. If you are using the Cost of Goods Sold method then each sale will update the purchases code, allowing an accurate P&L for any period.

Sales charts

There is a chart used to display gross sales value (including VAT and any shipping) – which can also be limited by department, price group and so on. Click Sales->Sales Charts from the main menu.

The blue columns are the sales that have been posted to accounts (ie an invoice has been raised) and the grey columns are the remaining sales that are yet to be posted to accounts.

Nominal activity

To view a chart of activity on any nominal code, click Accounts->Nominal Activity. This is the net (ex tax) figure for any nominal code, or for a group of nominal codes.

Nominal activity vs Budget

You can view a graphical representation of your Sales, Purchases, Expenses and so on using the Accounts->Budgets vs Actuals option from the main menu.

Excel reports

You can export a range of data using the Accounts->Export to report on a number of other parameters of your own choice.

Custom reports

Every business is different, so if you would like a report written that is not currently provided with Pearl, please just get in touch with us. Since Pearl is completely integrated, there is potential to display reports on many many different sets of source data.